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Executive Search: General Manager for Royal Victoria Yacht Club

• June 30, 2022
• Placement, Private Clubs, Michael Gregory, Executive Search

By Linda Dillenbeck -->

General Manager Royal Victoria Yacht Club

I. ROYAL VICTORIA YACHT CLUB

The Royal Victoria Yacht Club is an active and lively organization with over 1,250 members. Founded in 1892, RVYC is the oldest yacht club in British Columbia. Over the past one hundred and twenty-five years, RVYC has made significant contributions to the sailing, seafaring, and cruising communities of the Pacific Northwest. RVYC encourages its members to become involved in many activities that are supported by the Club. The objectives of RVYC are to encourage yachting; boating, navigation, and seamanship; to promote sportsmanship and excellence in competitive sailing; to provide facilities for the use and benefit of members and to preserve yachting traditions.

To learn more about the Club, visit Home – Royal Victoria Yacht Club

Reporting to the Commodore and Board of Directors (Board), the General Manager (GM) oversees the daily operation of the Club and is responsible for various programs and services. The GM is responsible for the efficient operations, staffing, day-to-day financial management, and compliance with statutes, regulations and by-laws.

II. POSITION

The Position – General Manager

SPECIFIC DUTIES AND RESPONSIBILITIES                                                                        

Administration and Finance

• Design, implement, and improve upon operating policies, standards and contracts, and provide recommendations in relation to establishing, terminating, changing or renewing service contracts, with supporting rationale;
• Provide sound financial management, including support for preparation of the annual budget, and regular variance analysis of actual expenditures compared to budget and year-to-date costs, as well as maintaining sound financial controls;
• Work closely with the staff accountant to regularly monitor financial activities, ensuring that records are accurately maintained, available, and properly prepared for the annual audit by the Club’s contracted auditor
• Operate the Club information management system (Jonas) and ensure that all club records are complete, accurate, and up-to-date;

  Asset Management

• Develop and maintain a capital asset replacement plan;
• Plan and oversee maintenance of the Clubhouse and grounds;
• Plan and oversee maintenance of the foreshore, marina facilities and outstations;

Member Services & Communication

• Assist with marketing and membership generating initiatives in order to promote the Club’s services and facilities to current and potential members;
• Establish and maintain effective processes to gather and address member and guest feedback, compliments and mitigate complaints;
• Oversee the management, planning, staffing, finances and daily operation of all club service.

Human Resources

• Provide recommendations to the Commodore and/or Board members related to staffing levels required to meet operational needs of the Club, including salary levels;
• Ensure staff job descriptions are kept current and understood by the employees;
• Set annual staff goals, carry out periodic performance planning reviews with staff and conduct annual appraisals against pre-agreed goals and objectives;
• Conduct thorough and documented exit interviews with any departing employees.

Club Functions and Events

• Promote the use of club facilities for member-sponsored events, maintaining a balance with availability of the Club for regular use by members;

Support of the Board and Planning

• Provide advice and support to the Commodore and Board in the development and implementation of plans, policies and programs;
• Chair the House & Grounds and Food & Beverage Committees as staff committees.

KNOWLEDGE, SKILLS AND ABILITIES

• Completion of a post-secondary degree program plus five years related experience or equivalent combination of education and experience;
• Progressive management experience in delivering Financial Management, Human Resource Management, Information Systems Management, Administrative Management and Operations Management services;
• Experience managing staff, developing administrative budgets, managing contracts, developing policy related to a variety of administrative, human resources, information systems and operations management;
• Knowledge of the principles of an Occupational Health and Safety Program;
• Comprehensive knowledge of human resources principles, practices, policies and procedures and related legislation and regulations in the areas of recruitment and selection, classification, employee and labour relations, occupational health and safety, human resources planning, training and development and operations;
• Ability to manage individual and team performance by setting goals and standards, evaluating performance and correcting where applicable;
• Ability to manage programs effectively by anticipating needs and operational implications, including planning, operations, budgeting, implementing and evaluating results;
• Ability to quickly identify, analyze and evaluate operational problems or issues and recommend innovative solutions;
• Ability to establish and maintain effective working relationships with staff, colleagues, external agencies and a variety of groups or individuals to meet objectives, complete projects and influence outcomes;
• Ability to prepare, provide and obtain clear, concise and complete oral and written information of a complex and technical nature at a level appropriate to diverse audiences in a timely manner;
• Ability to organize and manage projects, adapting as needed to changing priorities and deadlines, emerging issues, impacts of decisions, competing and conflicting demands, and to keep staff, colleagues and the Executive Committee informed as required;
• Ability to exercise appropriate conflict resolution, mediation and negotiation skills to work towards effective employee/labour relations;
• Ability to use standard computer applications efficiently to produce correspondence, reports, spreadsheets and presentations;
• Ability to develop and maintain effective and respectful working relationships with the Executive Committee, committees and members of RVYC; and,
• Ability to prioritize one’s own work, and coordinate the workload of other staff effectively, efficiently, and independently, achieving results with acceptable timeframes while taking into consideration changing priorities, deadlines, volume available resources and reporting relationships.

COMPENSATION:

The Club will offer an attractive compensation package, commensurate with experience, which will include a competitive base salary, bonus opportunity and benefits.

APPLICATION PROCESS AND DEADLINE:

IMPORTANT: Interested candidates should submit resumes along with a detailed cover letter which addresses the qualifications and describes your alignment/experience with the prescribed position by Wednesday, July 20 .   Those documents must be saved and emailed in Word or PDF format (save as “Last Name, First Name, RVYC Resume” and "Last Name, First Name, RVYC Cover Letter”) respectively to:  [email protected] .

SEARCH CONSULTANTS

Michael Gregory, Partner George Pinches, Director

GGA Partners Inc. [email protected]

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  |   N48 27.2' W123 17.7' |     WEBCAMS

The Royal Victoria Yacht Club was founded in June 1892 and is the oldest yacht club in western Canada. Our main Clubhouse and marina is located on the protected waters of Cadboro Bay while our Tsehum Haven outstation is located in the nearby town of Sidney.

Our club promotes yachting, boating, navigation, seamanship and offers racing events, cruising excursions, moorage, kayaks & stand up paddle board rentals (free of charge), dining, themed events and much more.

The Royal Victoria Yacht Club offers a little something for everyone. More than just a Clubhouse facility, we are a group of like-minded individuals sharing a passion for “messing about in boats.” 

For more information on the benefits of becoming a member and application information please click here. For more general information, please see our Contact Us page by clicking here .  

To encourage yachting, boating, navigation and seamanship; To promote sportsmanship and excellence in competitive sailing; To provide programs and facilities for the use and benefit of members; To uphold and celebrate the traditions of yachting; To actively steward and advocate for our marine boating environment.  

RVYC provides sailors with  easy and affordable access to weekly club races,  involvement with a variety of sailing fleets including dinghies and keelboats, and the opportunity to gain experience as crew in a variety of races and regattas.  As the host club of the Swiftsure International Yacht Race, RVYC also allows members to participate in and volunteer at a premier yachting event.

Power boaters and sailors have the opportunity to meet at informal cruises, or on the many organized Club cruises. Most of the cruises take place in the Gulf Islands.  Annually, there are also summer cruises for destinations farther afield, such as the West Coast of Vancouver Island.  RVYC has outstation facilities that members are able to book at no charge in Long Harbour on Salt Spring Island, and in Friday Harbour on San Juan Island. RVYC members also have reciprocal privileges with many other yacht clubs in the Pacific Northwest and elsewhere in the world.

Members have access to a variety of facilities and services at the RVYC. For the active boater, there is the possibility of obtaining moorage at Cadboro Bay or Tsehum Haven (Please note there is a waitlist at both facilities). At the Foreshore in Cadboro Bay, there is dry storage for dinghies, showers, laundry machines and a full shop with a variety of power tools that members can use while doing boat repairs. There are marine ways and a hoist that can be booked for haul outs.  The Club’s sailing fleets are primarily raced out of the Cadboro Bay facilities.

At the Cadboro Bay Clubhouse, members can look forward to a variety of social events such as: cruising dinners with guest presentations, barbecues, dances, and a wide variety of events for all ages. The Clubhouse provides food services for members and their guests Wednesday through Sunday in the Swiftsure Dining Room or Chartroom Bar. Each meal is prepared by our in-house chefs. On special occasions such as Mother's Day, our chefs'  create extensive and creative buffets. The Chartroom Bar is open seven days a week.

We offer Sail Canada accredited programs for beginner to expert sailors. Our program introduces basic sailing and racing skills, develops existing skills, provides advanced training, and improves confidence, all in a fun, safe and positive learning environment. The  Instructional Sailing Program is available to both members and non-members.   We also offer numerous technical lectures throughout the year, often open to non-members.

At the request of the Board in 2017, an Education Sub-Committee of the Sail Training Committee was constituted to find members whose background and experience could provide useful and interesting presentations for the general benefit of the Club membership. To date, there have been a number of these Education Nights covering a broad range of subjects which have been most popular. Subjects have varied widely, ranging from Electrical Generation On Board to Racing Rules (both Basic and Advanced) as well as “What to Expect from Your Surveyor,” “Fire on Board,”  “Weather Patterns on the BC Coast,”  “Modern Rope Construction,” “Tides”  and the wildly popular “Crabbing and Prawning” (with samples!)

Most of our events are free of charge with the occasional course offering accreditation and therefore a modest fee. Members may invite non-member guests and everyone should register via the website. Currently, all presentations are provided via Zoom. Sometimes our events are space limited to facilitate discussion and a waitlist will be taken if necessary. These presentations take place at 7:00 p.m. usually one night every month in the non-summer period. The events will be announced in both the Mainsheet and Jibsheet and details about the event will be available on the website. In case you miss a presentation we aim to provide zoom recordings of this series on our website so you can review or catch up when convenient. Club members who would like to make a presentation or suggest a topic or presenter are always welcome to get in touch with one of  the members of the Education Sub-Committee who are listed below: 

Members of the Education Sub-Committee are:

• Marina Steele, Chair
• James Steele

For more Information on the Education Nights, please contact the Administration Office . 

From time to time, the Bluewater Cruising Association (BCA) delivers both courses and presentations for their members, many of which may be of interest to the members of the RVYC. As a courtesy to our club, the BCA usually offers these to RVYC members at their members’ price.

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