apa in yachting

Luxury Yacht Charters

What is APA in relation to yacht charter? We’ve got the answers

Everything you need to know about Advanced Provisioning Allowance (APA)

The world of yachting can be full of strange words and abbreviations, and here at 212 Yachts we know it can be a little confusing.. So here is a little guide to one of the main ones when it comes to chartering a yacht – About APA yacht charter (Advanced Provisioning Allowance).

What is APA in yacht charter?

APA stands for Advanced Provisioning Allowance. How exactly it works and why it exists may seem confusing. With this in mind, the 212 Yachts team thought it would be a good idea to break things down and start from the beginning, so here it goes!

What is APA for?

When chartering a yacht, the charter fee generally only covers the rental cost of the yacht , and any crew that come with it. So how do you pay for fuel or provisions for your trip? This is where APA comes in. It is an additional fee which will cover all these extras, such as food, drink, fuel, berthing costs, customs, communications… APA (Advance Provisioning Allowance) is the standard system to pay your expenses on a luxury yacht charter . The APA essentially creates a bank account for the Captain (and chef) on the yacht to provision on your behalf.

How does APA work?

APA is generally calculated as a percentage of the charter fee, which you then pay in addition, before the charter commences. The broker or the captain will use this allowance to stock the boat, and fuel up. Any left over money will be returned to the client, at the end of the charter. Whilst on board, the captain will be in charge of the APA and has to keep any receipts necessary, as record for you, the client. He/she should also keep you updated as the charter progresses, of how much is being spent, and anything else you need to be aware of.

APA will apply, as standard on pretty much most professional yacht charters, and is close to obligatory for all luxury yacht charters.

When does APA apply?

APA will apply, as standard on pretty much most professional yacht charters, and is close to obligatory for all luxury yacht charters. There are a few sailing yachts and motor yachts, more commonly in regions such as South East Asia which offer all inclusive packages. The difference with a luxury yacht charter and an all inclusive trip, is that on a luxury yacht charter you personally choose, in advance, whatever you would like to have on the yacht. Therefore if you want the best Champagne and the rarest selection of cigars, wine and the finest of meats, caviar etc.. you must pay for it, from the APA. The broker and the yacht crew will happily source and select all provisions on your behalf, they need the funds in order to do so, hence the APA.

How much is APA?

The amount varies from yacht to yacht, but is generally between 30% and 40% of the yacht charter fee. For example, it will be higher if the yacht has a higher fuel consumption,  if you plan on doing lots of travelling, if you order the finest and most expensive brands of champagne, wines etc…

How do I pay the APA?

APA is payable in advance of your yacht charter, and normally at the same time as paying your initial charter fee. This is usually by bank transfer.

What happens if my APA does not cover the expenses on the yacht charter?

In the event that you ‘overspend’ your APA, you will need to pay up, before disembarking. You may be obliged to top up the APA during the yacht charter.

What if the APA yacht charter is more than I would like to spend?

If for example, you have budgeted €xxxxx to spend on expenses, but the APA is double that figure, you will still need to pay the APA in advance. However, you should communicate carefully your expenses budget with the broker and the Captain. If you put realistic constraints on the budget for food and drinks, then the Captain will do his/her best to stay within this budget. If the Captain and yacht broker know the figure you want to work with, then they will be able to assess how feasible it is in advance, and for example; adapt the planned itinerary to meet your budget, in terms of fuel spend. With clear communication, realistic budgets, and advanced provisioning, it may indeed (depending on your requests and the yacht) be possible to spend a lot less than the APA and have the difference  returned to you at the end of the yacht charter.

Any other questions? Please don’t hesitate to get in touch with 212 Yachts, and one of our friendly and knowledgeable staff will be waiting to help!

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APA for Luxury Yacht Charter – The Advance Provisioning Allowance Explained

The Advance Provisioning Allowance (APA) is an important part of the charter price of a luxury yacht. 

So what is the meaning of APA when you are chartering a luxury yacht? What is the APA made of? How can you determine in advance the amount of your advance provisioning allowance? We explain in this guide what you should know about the Advance Provisioning Allowance before you book your next luxury yacht charter.

What does APA mean when you charter a luxury yacht?

APA is short for Advance Provisioning Allowance. 

As its name implies, APA is an allowance that you pay in advance before the start of your yacht charter. 

The advance provisioning allowance is used to pay variable expenses that arise during your yacht charter. 

Its main purpose is to simplify payments onboard. The captain has funds at his disposal to operate the superyacht. That way, he doesn’t have to bother you for every payment he has to make.

Since it is payable before the start of your holidays, the APA is an estimation.

If you did not spend your APA fully, the captain returns the remaining funds to you. If you spent more than your APA, you will have to cover the missing part.

Which expenses are part of the Advance Provisioning Allowance for luxury yachts?

Your advance provisioning allowance includes all variable expenses likely to arise during the charter of your luxury yacht. 

These variable expenses depend on numerous factors. Each luxury yacht charter is unique, and you can have different APA while chartering the same superyacht to the same destination. It all depends on how you plan to experience your yacht charter.

Fuel expenses

Luxury yachts are usually big vessels . And in most cases, the bigger the yacht, the more it needs fuel.

Fuel expenses during your yacht charter also depends on your destination and activities. Transatlantic cruise will not cost the same as a yacht charter staying around a marina.

Also, sailing yachts usually use less fuel than motoryachts. So your fuel expenses on a superyacht might be different even if they have the same size.

The fuel expenses can include the delivery fee. The most notorious superyachts are chartered months if not years before departure. It is sometimes necessary to bring the yacht to its next destination before departure.

Food and catering onboard

A luxurious experience such as chartering a yacht usually comes with delicious delicacies onboard. Your crew is at your disposal to prepare your meals that can match the experience of your travel.

Your charter company will determine with you the sort of experience you are looking for during your cruise.

Whether you are into luxurious food or simple one, your choice will have an impact on your advance provisioning allowance. If you plan on celebrating events onboard such as birthday, new year’s eve or honeymoon, your might want to increase your APA to allow some budget for these special moments.

Alcohol, cocktails and cigars

Some will like to live their luxury yacht charter experience to the fullest. Whether you are chartering a luxury yacht to party with friends, or with your family, alcohol, beverages and even cigars can be a part of your APA.

If you decide to embark with the finest whiskies, the most notorious cigars and a wide range of cocktails available, your advance provisioning allowance can be increased to match the standards you are expecting.

Mooring fees

Mooring your yacht comes with a fee. The fee depends on several factors. Among them, the size of your yacht, the marina or whether or not it’s high season.

For example, mooring your superyacht in Monaco marina during the Monaco Grand Prix will be costlier than mooring the same superyacht in low season.

Phone & Internet costs

If you want to stay in touch with the world during your cruise, even in the most remote locations, you will have to use satellite technology. 

You would be able to stream your favorite series, send important emails to your colleagues or browse your next destination directly from your superyacht.

But of course satellite connexions are more expensive than 4G or fiber technologies available on land. So your communication use will have an impact on your Advance Provisioning Allowance.

Which expenses are NOT a part of your Advance Provisioning Allowance?

APA includes your yacht daily variable expenses. All expenses that are not variable or that can be determined in advance are therefore not a part of your advance provisioning allowance.

The rental price of your yacht

When you charter a superyacht, the rental price is fixed and is therefore not a part of your APA.

The salary of the crew onboard

The crew salary comes together with the yacht rental on luxury yacht charters. So it is not a part of your APA.

All taxes and VAT

Taxes and VAT are determined in advance before your departure. The charter company pays directly the receiving government. They are neither a part of the yacht charter price, nor of your APA. 

Charterer liability insurance, cancellation insurance or medical travel insurance are expenses that are not included in your APA as they are not a part of day-to-day operating expenses on the yacht. 

However, if you have to cancel your trip, the cancellation insurance can cover your Advance Provisioning Allowance.

For more details about the overall cost of chartering a yacht, read this article .

How is my Advance Provisioning Allowance spent?

Your APA acts like a bank account available for your captain or your charter company for any expenses needed onboard.

The captain records all transactions in real-time. All expenses occurring from your APA are completely transparent. If you want to know how much of your APA is remaining or where it has been spent, you only need to ask your captain.

Do all luxury yacht charters need an Advance Provisioning Allowance?

Yes. The Advance Provisioning Allowance is automatic on all luxury yacht charters.

It’s a convenient way to keep track of your expenses without having to take care of them by yourself. Which is much needed on superyachts with large crews.

How can I estimate my APA?

The usual advance provisioning allowance brackets.

APA is usually between 20% and 40% on top of the cost of your yacht charter. Sailboats are usually using lower APA as they tend to use less fuel. So you can expect sailing yachts to have APA at around 20-25% on top of their charter price. Motor yachts tend to use more fuel, so they will usually be on the higher end of the bracket : between 30% and 40% of their charter price.

The type of travelling experience you expect to determine your APA

Most expenses depend on activities and standards you expect from your cruise. If you plan to do some islands hopping, crossing oceans, or using a motor superyacht, fuel consumption might be an important part of your APA. 

Enjoying luxury food, finest wines paired with most exquisite cigars with a group living life to the fullest might increase your advance provisioning allowance significantly.

Mooring a superyacht in a prestigious marina at the highest season will impact your APA.

To have a precise amount of APA you need, try to picture clearly what kind of yacht charter experience you are envisioning. It will help your chartering company to budget your APA accordingly.

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• Understanding APA (Advanced Provisioning Allowance) in Yacht Charter
• Charter advice

Embarking on a yacht charter promises a unique and luxurious vacation experience. One crucial term you'll encounter in this process is the Advanced Provisioning Allowance (APA). Understanding the APA is essential, as it forms a significant part of your yacht charter agreement.

What is APA?

When you charter a yacht , the APA is a pre-paid amount covering various running costs during your trip. Think of the APA as a dedicated allowance for the crew , designed to simplify the charter experience by ensuring all your onboard expenses are covered from the start.

What Does APA Cover?

The APA covers all day-to-day operating expenses for your yacht charter, including:

• Fuel: For cruising, water sports, the tender (dinghy), and running the yacht (generators). Your fuel costs will depend on your itinerary and activities.
• Food and Beverages: Customized to your tastes and dietary needs. Your broker will send you a preference sheet to specify your favorite foods and drinks, including specific brands you prefer, which helps calculate your APA estimation.
• Port and Marina Fees: Charges for docking at various locations.
• Communications Costs: Internet and satellite communications while onboard.
• Special Requests: Such as renting special equipment or arranging unique experiences.
• Delivery Fees: Applicable if you board or disembark the yacht outside of her usual port.
• Laundry Costs: Yacht laundry is included in the charter fee, but personal items may incur additional charges.

How is APA Calculated?

The APA is generally calculated as a percentage of the charter fee:

Sailing Yachts: 25% - 30% Motor Yachts: 35% - 40% (Motor yachts typically consume more fuel, leading to a higher APA.)

Your broker will provide an APA estimation before your charter, tailored to your specific itinerary and preferences.

How APA Allows for Flexibility and Customization

One of the core benefits of the APA is the freedom it gives you to customize your charter experience.

Here’s how it works:

• Preference Sheet: Before your charter, you will fill out a preference sheet provided by your broker. This sheet allows you to specify your favorite foods, beverages, and any specific brands or products you want to have on board. Whether it's a particular type of wine, a brand of coffee, or dietary requirements, you can detail all your preferences.
• Custom Requests: The APA allows for all these custom requests. For instance, if you prefer gourmet ingredients or a specific brand of spirits, these items will be sourced as per your request. The costs of these specific items are managed within the APA by the captain.
• Impact on APA Estimation: The more specific and premium your requests, the higher the APA estimation might be. For example, requesting vintage wines or specialty foods will increase the overall costs covered by the APA. However, this system ensures that your charter experience is tailored exactly to your preferences, providing a truly bespoke charter experience.

This flexibility and customization mean that your yacht charter is not just a trip but a personalized luxury experience. The APA system allows the crew to prepare everything in advance according to your exact preferences, ensuring a flawless and enjoyable experience from the moment you step onboard.

How is APA Handled?

When and How Do You Pay APA?

The APA is due at the same time as your final charter payment, approximately one month before you set sail. You will pay the APA to your broker, who will then ensure that the funds are transferred to the yacht captain.

Who Manages the APA? The captain oversees all purchases made before and during your charter, ensuring the crew stays within budget. The captain keeps detailed records and can provide receipts and expense accounts upon request during the charter. If significant costs arise during the charter, the captain will notify you before such expenses incur and seek your approval.

What if the APA Doesn’t Cover All Expenses? Should your expenses exceed the initial APA, you can top it up in cash while onboard. The captain will keep you updated throughout the trip, and any outstanding costs must be settled before disembarking.

What if We Don’t Use the Full APA? If there’s any credit remaining at the end of the charter, the captain will issue a refund . You will receive the outstanding balance in cash before you leave the yacht unless agreed otherwise.

APA Closure At the end of the charter, the captain will provide a detailed APA report to the client, showing all the expenses incurred during the trip. This report includes receipts and records of all purchases made. The captain will review the report with you, and any outstanding costs must be settled before disembarking. If there is any remaining balance, it will be refunded to you.

Once the report is reviewed, the client will sign the APA report to confirm that all expenses are clear and acceptable. If there are any disputes, the captain will handle them via the broker until all issues are resolved to the satisfaction of all parties. This final review and agreement ensure that all financial matters are transparently handled and concluded appropriately.

The Role of APA in Your Yacht Charter

The APA is a key component in creating a bespoke and enjoyable yacht charter experience. It allows the crew to provision the yacht according to your preferences, ensuring everything from food and drinks to fuel and port fees are covered. This prepayment system lets the crew prepare in advance, so the yacht is ready and equipped to meet your needs from the moment you board. Yacht charters are more than just rentals; they are luxury experiences tailored to your desires. The APA enables this customization, allowing for a truly unique experience. Understanding the APA and communicating your preferences ensures your trip is perfectly tailored to you. Open communication with your charter company or broker can help make your yacht charter an unforgettable and personalized vacation.

Happy sailing!

To learn more about charter prices and different charter terms and conditions, please read our blog on [Budget Planning When Chartering a Yacht].

Feel free to reach out if you have any questions or need further assistance with your yacht charter plans. We're here to help make your experience as smooth and enjoyable as possible!

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• How is APA calculated?

I've been enquiring about chartering a specific yacht and in the paperwork they mention an APA under the expenses section. What exactly does APA stand for and how do I know if I'm paying the right amount?

Editorial Team

APA (Advance Provisioning Allowance) was designed to enable charterers to manage their expenses through a clear and trackable arrangement.  The charter fee you will be quoted is for the hire of the yacht and crew only, all other expenses are in addition to the initial charter fee.  The APA is the standard arrangement for paying all expenses during your yacht charter.

It is a straightforward way of creating a petty cash account for the Captain to cover all operating expenses including fuel, port fees, transfers to and from the vessel, food, drink, communications, as well as any special requests and incidentals on your behalf. The Captain will make all of these payments out of this account and must keep all receipts and balance the account for you. There are no mark ups on the APA and you can review the expenditure at any time.

Any credit that remains at the end of your charter will be reimbursed to you in full in cash, and likewise anything outstanding that needs to be paid is to be issued to the Captain by the charterer in cash prior to disembarkation.

Your Captain should make every effort to warn you in advance if it looks like your expenses will exceed your APA.

The total amount of APA is estimated in advance of your charter and is typically calculated as a percentage of the total charter fee, usually 20-25% for a sailing yacht and 30-35% for a motor yacht,  though this does of course depend on the charter parties tastes and requirements, the extent of your itinerary and the number of guests, and so could end up being far less or far greater than the estimation.

Under standard MYBA terms and conditions, the APA should be paid at the same time as issuing the final charter payment. This will then permit the Captain and Crew to plan in advance of departure.

Charterers can request an estimated APA amount from the yacht broker based on their on board expectations. The APA is to be paid approximately one month prior to boarding the charter yacht and is paid directly to the captain of the yacht. 

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Advance Provisioning Allowance (APA) – What you should know before you charter a luxury yacht

The Advance Provisioning Allowance (APA) is an important factor to consider when you are chartering a yacht. Yet, the abbreviation can be confusing when you are not familiar with yacht charters.

So what is the APA? Which expenses does the APA calculation include? How can you know how much your APA is going to be? This guide provides you all the information you need to know about the Advance Provisioning Allowance so that you can plan how much your yacht charter is going to cost beforehand and avoid bad surprises.

What is the definition of the Advance Provisioning Allowance APA in yacht charter?

The abbreviation APA stands for Advance Provisioning Allowance. The APA is an advance payment that covers variable expenses that can arise during your yacht charter. 

As the name implies, the APA is an allowance based on an estimation. Its main objective is to simplify everyone’s life onboard. 

The captain has access to some funds to cover day to day variable expenses that are part of operating a yacht. That way, you don’t need to give your credit card, cash or wire money every time an expense occurs during your yacht charter. At the end of your cruise, you receive a bill with the summary of all expenses. If you did not use all your APA, the captain returns the remaining funds. On the other hand, if you spent above your initial APA, you will have to pay the difference.

Which expenses do the Advance Provisioning Allowance include?

APA calculations include variable expenses likely to arise during the charter of your yacht. These variable expenses largely depend on the sort of yachting experience you are expecting for your trip. It is possible to have very different Advance Provisioning Allowance while renting the same boat if the expectations for the trip are widely different. Here is a breakdown of the most common and important factors that can make your APA vary significantly.

Fuel expenses

A yacht needs fuel to sail, and the bigger the yacht, the more fuel it needs to power it. But size is not the only matter when it comes to fuel consumption. Your fuel expenses, and therefore your APA, won’t be the same if you charter a yacht to sail to nearby bays compared to if you are planning on crossing an ocean. Similarly, sailing yachts tend to use less fuel than their motor yachts counterparts.

The initial location of the boat is an important factor as well. If the yacht has to travel hundreds of kilometers to reach the starting point of your charter, the APA will include this delivery fee.

Food and catering onboard

One of the main expense categories while chartering a yacht is of course food. Charter companies will ask you what kind of cuisine you appreciate and the standards you are expecting during your cruise. Depending on your answers, expenses from this category can influence the APA amount.

Some will prefer their food to be simple onboard to keep their APA low, while others will want to live the yacht experience to its fullest potential by allowing a large chunk of their APA to this category. To each their own. If you plan on celebrating events onboard such as birthday, new year’s eve or honeymoon, you may need to increase your APA to allow some budget for these special moments.

Alcohol, beverages and cigars

Similarly to food and catering expenses, alcohol, beverages and even cigars can be included in your APA. Your allowance can therefore vary significantly whether you are an enthusiast of finest wines, whiskies and cigars or not.

Harbors fees

Mooring your yacht comes with a fee, that can vary depending on numerous factors such as the size of your yacht, the harbour itself or the season.

For example, mooring your chartered yacht in Monaco harbour can range from 50€ to more than 2000€ a day depending on the size of your yacht and whether or not it is high season. Harbours sometimes charge boats with more than one hull extra because of the space they use.

Communication

When you are in the middle of the ocean, you rarely benefit from 4G network or fiber connexion. Since all communications have to be using satellites, this can quickly increase your budget. Your APA will not be the same whether you plan a yacht trip cut down from modern communications or if you plan on working or streaming your favorite series while onboard.

Although it’s rarely the main expense of your APA as your yacht charter usually includes laundry and cleaning, it is sometimes one of its extra components, along various small expenses alike.

Which expenses are NOT included in Advance Provisioning Allowance calculation?

Now that you know which expenses the advance provisioning allowance include, let’s see the ones that are not part of your APA calculation.

Yacht rental

When you charter a yacht, the rental price is not variable, and is therefore not a part of your APA.

Crew Salary

The crew salary comes together with the yacht rental when you are chartering a crewed yacht. So it is not a part of your APA either.

In most cases, the charter price of your yacht includes yacht rental and its crew.

Taxes and VAT

Taxes and VAT are determined in advance before you start sailing, and are paid directly to the receiving entity. As such, they are neither not a part of the yacht charter price, and not a part of your APA. They are a separate cost that only depends on where you are planning to go.

Charterer liability insurance, cancellation insurance or medical travel insurance are expenses that included in your APA as they are not a part of day-to-day operating expenses on the yacht. However, it’s important to note that the cancellation insurance can cover your Advance Provisioning Allowance if you have to cancel your trip.

How is my APA spent?

Your APA is a fund available for your captain or your charter company. It is therefore the equivalent of a bank account at their disposal for any expenses onboard.

The captain records any transaction that occurs and can inform you accordingly. All expenses from your APA are completely transparent. If you want to know how much of your APA is remaining or where it has been spent, the information is always at your fingertips.

Do all yacht charters need an Advance Provisioning Allowance?

The Advance Provisioning Allowance doesn’t come automatically with all boat charters. APA is usually necessary for crewed yacht charters as they provide more services. The need to have an allowance for variable expenses increases with the size of the yacht and its services. On luxury yacht charters, the APA is almost always automatic.

For bareboat yacht rentals, yacht charter with skipper or small crewed yacht charters, the APA is not automatic. But we still recommend to have one as it’s a convenient way to keep track of your expenses without having to take care of them by yourself.

How can I estimate my APA?

The usual advance provisioning allowance brackets.

First, you can consider that for most yacht charters, APA is usually somewhere between 20% and 40% on top of the cost of your yacht charter. Sailboats are usually using lower APA as their sails make you save some fuel costs. So you can expect sailing yachts to have APA at around 20-25% on top of their charter price.

Motor yachts tend to use more fuel, so they will usually be on the higher end of the bracket : between 30% and 40% of their charter price.

The type of travelling experience you expect to determine your APA

Most expenses depend on what you expect from your cruise. If you plan to do some islands hopping or crossing oceans, the fuel consumption might be an important part of your APA. Especially on a motor yacht.

If you are onboard with a group enjoying luxury food, finest wines paired with most exquisite cigars, then your APA might be higher than usual as well.

If you plan on mooring your yacht in the highest season in a prestigious harbour, then your APA will need to be higher.

To estimate precisely your APA, try to picture clearly what kind of yacht charter experience you are envisioning so that your chartering company has all the information they need.

Use our APA calculator to estimate the likely brackets of your yacht charter cost based on your projects.

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What Is APA? A Guide to Advance Provisioning Allowance for Superyachts

Image Source:  Aurora Superyacht

In the prestigious world of high-end travel, luxury superyachts are renowned as one of the most prestigious ways to traverse the world. These exquisite vessels offer exceptional comfort, style and hospitality in a home away from home at sea.  When it comes to managing the logistics of a superyacht charter, consideration and careful planning are required to ensure all expected expenses are catered for during the trip. This is where the Advance Provisioning Allowance - also known as APA - comes in. This article provides a detailed guide of what the APA does and does not cover, what you can expect to pay and its importance in ensuring a smooth and effortless superyachting experience. 

What Is Advance Provisioning Allowance (APA)?

Image Source: Oscar II Superyacht 

When chartering a luxury superyacht, it’s not uncommon for you to provide an advance provisioning allowance, in order to cover certain costs during your trip. This could range from fuel and mooring fees, to food and other incidentals, which ensures the captain and the crew can meet your charter services and expenses without delay and without interrupting your experience. The captain will keep a running log of all APA outgoings, so you can clearly see your expenses in an itemised manner at any time during your trip.

What Is The Significance Of An APA?

Image Source: Evolution Superyacht

The importance of having an Advance Provisioning Allowance in place is having the ability to streamline the variable financial aspects of chartering a superyacht. Depending on your preferences, the itinerary, and certain activities, these expenses can vary and need to be carefully managed throughout the trip. Rather than dealing with constant transactions and payments yourself, the APA simplifies the process by using the lump sum to cover any spendings as they arise. This allows you to focus on enjoying your time onboard the superyacht charter.

How Is The APA Cost Calculated?

Image Source: Nisi Superyacht

The advance provisioning allowance is typically calculated as a percentage of the superyacht charter fee. This can range from anywhere between 20-50%. The exact amount may vary depending on the charter company, the location of the charter, the type of vessel being chartered and if you have any personal preferences during your trip.  For sailing superyachts, you may expect to pay around 20-25% on top of the charter fee, as they tend to use less fuel. Whereas motorised superyachts may be between 30-50%. The estimated amount is then transferred to the yacht's operating expenses account before the trip begins. Usually about a month prior. 

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What expenses are covered by the apa.

Image Source: Oneworld Luxury Superyacht

Luxury superyachts are known for being larger vessels. Therefore they can often use more fuel, depending on a number of factors. If you’re island hopping in the Whitsundays, for example, you may use more fuel compared to mooring in the marina. If your charter superyacht has water toys like a jet skis and a tender, this can also increase the cost of your APA. As mentioned before, sailing superyachts will likely use less fuel than motorised vessels as they can harness the power of the wind instead of motoring everywhere.

Onboard Catering

Your private charter company can work with you to plan out your luxury superyacht experience and cater to your preferences. Whether you’re wanting a fine dining menu or a more simple one, this can determine how much you’ll need to factor into the Advance Provisioning Allowance budget.  Luxury goods such as top-tier alcohol, liqueur, cigars or any other specialty cuisines can be requested, and the APA will simply be adjusted to accommodate the costs.

Mooring and Marina Fees

Whether you're chartering a small monohull or a luxury superyacht, if you plan on spending any time mooring in a marina, you’ll have to pay a fee. This fee will vary depending on the size of your charter vessel, where the mooring is located in the world, how many nights you stay docked and whether or not it’s high or low season.  For example, mooring your charter superyacht in the Coral Sea Marina or Hamilton Island Marina during Race Week in August will cost more than mooring in the low season in May, June or July. 

Telecommunications

Staying connected to the internet and phone while out at sea is possible thanks to satellite communications. Even in the most remote regions of the world, you can continue to get work done and make important phone calls. Having access to this satellite technology will come at a price though, so consider this when calculating your Advance Provisioning Allowance for your superyacht charter.

What Expenses Are Not Covered By The APA?

Image Source:  Mischief Superyacht

The Superyacht Charter Fee

The fee to charter a superyacht is a fixed price that is separate from the APA. This fee is what the APA percentage is based on. Quite often, when you see an advertised price for a superyacht charter, this is the base fee, unless it states that it is all-inclusive.

Salary Of The Onboard Staff

Most of the time when chartering a superyacht, the salary of the onboard crew, from the captain to the deckhand and hostess, will be packaged into the base charter fee. This will not be an additional expense covered by the APA.

Taxes, GST/VAT and Insurances

Any taxes, GST/VAT and insurances that occur as a result of chartering a superyacht are not included in either the APA or the base charter fee. Your charter company will usually pay taxes directly to the local government. It is recommended that you get charter liability Insurance, cancellation and medical travel insurance to cover any unexpected situations that may arise.

Is The Advance Provisioning Allowance Mandatory?

Image Source: Pleiades II Luxury Superyacht

All luxury superyachts have a standard APA fee. This acts as an expenses account to help the captain and the crew make necessary outgoing payments for provisions and keeps a track record of all associated charter costs mentioned above. Meaning you can enjoy your charter experience, without having to worry about the financial side of every transaction. It would be rare to find a superyacht charter that doesn't have a standard APA fee. 

What Happens If I Don’t Use All Of The APA?

Image Source: Texas T Luxury Superyacht Private Charter

If, at the end of your charter there are any unused funds sitting in the APA account, the remaining balance will be refunded back to you. In the case where expenses have exceeded the initial Advance Provisioning Allowance, you, the charterer, may need to provide additional funds to cover the excess expenses. The captain, or an authorised crew member can provide you with the list of account outgoings and advise you where the balance is sitting at any time during your superyacht charter.

Image Source:  Lady Pamela Superyacht

The Advance Provisioning Allowance (APA) is a key component of the superyacht charter industry, streamlining the financial aspects of luxury travel on the high seas. By pre-allocating funds to cover variable onboard expenses, the APA lets you enjoy the journey without the hassle of constant financial transactions. 

Interested in chartering a superyacht through the Whitsunday Islands? Speak to our friendly private charter travel experts via our live chat or call +61 74914 2425!

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What is Advance Provisioning Allowance (APA)?

Unlocking the mysteries of advance provisioning allowance (apa) in yacht charters.

For those embarking on the exciting journey of chartering a yacht, the concept of Advance Provisioning Allowance (APA) is a key element to comprehend. APA plays a crucial role in ensuring a smooth and enjoyable yachting experience, but it can also be shrouded in mystery for first-time charterers. In this comprehensive guide, we will shed light on what APA is, how the fee is calculated, the workings of provisions on yachts, and what it truly means to charter a yacht. Prepare to navigate the world of luxury yacht charters with confidence.

What is the APA (Advance Provisioning Allowance)?

The Advance Provisioning Allowance (APA) is a financial arrangement commonly used in yacht charters. It is a sum of money collected from the charterer (you) in advance to cover expenses related to the yacht’s operation during the charter. Think of it as a prepaid account that covers various costs to ensure a seamless and enjoyable charter experience.

What is the APA Fee for a Yacht?

The APA fee varies depending on the size and type of the yacht, as well as the charter destination. Typically, the APA fee is calculated as a percentage of the charter’s base price, ranging from 20% to 30%. It’s essential to check the charter agreement for the specific APA percentage applicable to your charter.

What Is Advance Provisioning Allowance APA

How Do Provisions Work on Yachts?

Provisions on yachts encompass a wide range of expenses that enhance the charterer’s experience. The APA covers costs such as:

• Fuel: This includes fuel for the yacht’s engines, generators, and tenders. The amount of fuel consumed can vary based on the itinerary and usage of water toys.
• Food and Beverages: The APA covers the provisioning of food and beverages on board. It includes groceries, fresh produce, bottled water, wines, and spirits. Charter guests often provide their preferences, dietary restrictions, and special requests in advance.
• Mooring and Docking Fees: When the yacht docks at marinas or harbors, there are associated fees for mooring and using facilities. The APA covers these expenses.
• Communication Costs: Satellite communication, internet access, and phone usage are considered part of the provisions and are included in the APA.
• Water Sports and Excursions: Expenses related to water toys, equipment rentals, and excursions like scuba diving or guided tours are also covered by the APA.

What Does It Mean to Charter a Yacht?

Chartering a yacht is an exclusive and luxurious way to explore the world’s most beautiful coastal destinations. It involves renting a private yacht, crewed with a professional captain and crew members, for a designated period. Charter guests have the freedom to customize their itinerary, choosing the destinations they wish to visit and the activities they want to enjoy. It’s a tailor-made experience that combines adventure, relaxation, and luxury in one unforgettable vacation.

Conclusion: Navigating Yacht Charters with APA Knowledge

As you set sail on your yacht charter adventure, understanding Advance Provisioning Allowance (APA) is key to a hassle-free and enjoyable experience. It ensures that the yacht is well-equipped, the crew can cater to your preferences, and you can explore your chosen destinations with ease. By grasping the intricacies of APA, you’re poised to embark on a journey that combines luxury, exploration, and the sheer joy of yachting, creating cherished memories that last a lifetime.

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your guide to yacht chartering APA

Explaining apa: how expenses work on your yacht charter.

On most yacht charters, you’ll be expected to provide an Advanced Provisioning Allowance (APA) to cover costs during your trip. What exactly is the APA and what does it cover? We answer some common questions to help explain everything you need to know about the APA.

What is APA

Advanced Provisioning Allowance (APA) is a lump sum payment that covers all of your on-board expenses during your yacht charter. Your charter fee will generally cover the hire of the yacht, the crew and the yacht’s insurance, all other expenses are in addition to the charter fee and these are APA costs. An APA is put in place so that your professional crew can prepare all of your groups preferences before you board. Your yacht captain will keep clear track of all APA items spent and so you can view your expenses in a clear and trackable manner.

What does your APA cover?

The APA covers all charter costs outside of your base charter fee (the cost of your yacht rental and your crew). This could be used for day-to-day costs or special requests you make while cruising. Examples of expenses include: Food & beverage: you can request your favourite food, beverages or special cuisines and your APA will be adjusted to cover the costs. Fuel: both for your luxury yacht and any water toys or tenders during your trip. Dockage fees: harbour and port charges. Communications: internet and satellite communications while on board.

How is your APA calculated?

The APA is calculated as a percentage of your yacht charter fee, typically 35-50%.

When do you pay your APA?

The APA is paid several weeks in advance of your charter’s commencement date, generally along with your final charter-fee instalment. This is mostly done via bank transfer to your charter broker, which then liaises directly with the vessel on your behalf.

Who has access to your APA?

The access and use of APA funds are overseen by the Captain who will ensure the yacht is provisioned for and fueled ahead of your arrival. Throughout the charter, your Captain and charter broker will keep track of your expenditure and provide you with a full APA report and receipts, commonly on the last day of your charter.

What causes the variance in APA?

APA is purely based on your net expenses incurred through your charter. The biggest influencers that can affect your APA quite dramatically are: distances in the itinerary you choose and the fuel consumption of the Yacht; how often you wish to stay in Port; or whether your food and beverage expenses can be sourced locally or need to be transported in. You can check-in on your APA expense account as frequently as you want whilst onboard, through your Captain.

What if you spend more than your APA? Or if there are funds left over

If the APA is exceeded all costs must be reimbursed by the charterers at the completion of their trip. This can be done in cash before you disembark, via credit card, or bank transfer. If there are funds remaining, these will be returned to you. During your trip you may request a status report on your APA, at any time.

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WHAT IS APA (ADVANCED PROVISIONING ALLOWANCE) ?

Understanding APA: An Essential Guide for Luxury Yacht Chartering

When it comes to chartering a luxury yacht, there’s an array of factors to consider to ensure an unforgettable experience. One key component that often gets overlooked is the Advance Provisioning Allowance (APA). Understanding APA is crucial as it can significantly impact the overall cost and quality of your yacht charter experience. In this comprehensive guide, we will delve into what makes APA essential, how it works, and provide tips to make the most of your luxury yacht charter.

What is APA?

APA stands for Advance Provisioning Allowance. It is a standard practice in the yacht charter industry used to cover the operational expenses incurred during the charter. These expenses include fuel, food, drinks, port fees, customs charges, and other specific requests from the guests. APA ensures that all the additional costs are covered upfront, allowing for a smooth and enjoyable charter experience.

Why is APA Important?

The primary reason APA is important is that it provides a clear and transparent way to manage the additional expenses that come with chartering a luxury yacht. This allowance ensures that the yacht is provisioned according to the guest’s preferences and that any unforeseen costs are covered without financial strain during the charter.

Without APA, guests might face unexpected expenses, which could lead to a less enjoyable experience. By pre-paying these costs, guests can focus on enjoying their time on the yacht, knowing that all operational expenses are managed and accounted for.

How Does APA Work?

When booking a luxury yacht, guests are typically required to pay an APA, which is usually 20-30% of the yacht’s base charter fee. This amount is paid in advance, along with the charter fee. The captain of the yacht then uses this allowance to cover all the expenses incurred during the trip.

At the end of the charter, the captain will provide a detailed account of all expenditures. If the actual costs are less than the APA, the remaining balance is refunded to the guest. Conversely, if the costs exceed the APA, the guest is required to pay the difference.

Detailed Breakdown of Expenses

1. Fuel Costs : One of the significant expenses covered by APA is fuel. The amount of fuel required can vary greatly depending on the yacht’s size, speed, and the distance traveled. High-speed yachts, in particular, can consume a considerable amount of fuel, making it a substantial part of the APA.

2. Food and Beverages : APA covers the cost of provisioning the yacht with food and drinks tailored to the guest’s preferences. This includes gourmet meals, snacks, alcoholic beverages, and special dietary requirements. The level of customization and quality can significantly affect the overall cost.

3. Port Fees and Customs Charges : Docking at different ports incurs various fees, including mooring fees, customs duties, and local taxes. These fees are location-specific and can add up quickly, especially in popular destinations.

4. Water Toys and Excursions : Many luxury yachts are equipped with an array of water toys such as jet skis, paddleboards, and diving equipment. The use and maintenance of these toys, along with excursions and activities, are covered by the APA.

5. Communication and Utilities : APA also covers communication costs such as satellite phone usage and internet, along with utilities like electricity and water when docked at ports.

Planning and Maximizing Your APA

To ensure you get the most out of your APA, it’s essential to communicate your preferences and expectations clearly with your yacht charter broker and the yacht’s captain. Here are some tips:

1. Provide Detailed Preferences : Before the charter, provide a detailed list of your food and beverage preferences, any dietary restrictions, and specific brands you prefer. This helps in accurate provisioning and avoids unnecessary expenses.

2. Discuss Itinerary in Advance : Plan your itinerary in advance with the captain to estimate fuel costs and port fees. By knowing your route, the captain can manage fuel consumption efficiently and suggest cost-effective alternatives if needed.

3. Set a Budget for Extras : If you plan to use a lot of water toys or have specific excursions in mind, discuss these plans upfront and set a budget within your APA to cover these activities.

4. Monitor Expenditures : During the charter, stay in touch with the captain regarding the spending of the APA. This helps in managing expenses and avoiding surprises at the end of the trip.

Refund of the APA

If the actual costs incurred during the charter are less than the initial APA, the remaining balance is refunded to the guest. This process is typically straightforward:

1. Final Expense Report : At the end of the charter, the captain provides a detailed account of all expenses incurred.

2. Reconciliation : The total expenditures are reconciled with the APA.

3. Refund : Any remaining balance is refunded to the guest, usually within a few days after the charter ends. This ensures transparency and trust between the charter company and the guests.

Communication Transparency

Effective communication is crucial in managing APA and ensuring a smooth charter experience. Clear communication helps set realistic expectations and avoids misunderstandings. Here’s how to ensure transparency:

1. Detailed Explanations : Provide potential clients with a comprehensive explanation of what APA covers and how it works.

2. Regular Updates : Keep guests informed throughout the charter about the expenditures and remaining balance of the APA.

3. Accessible Information : Make detailed expense reports available to guests at the end of the charter to review all costs incurred.

Practical Examples

1. Luxury Dining : A guest requested a Michelin-starred chef for a week-long charter. The APA covered the cost of flying in the chef, high-end ingredients, and additional kitchen staff.

2. Extensive Itinerary : For a charter involving multiple countries and extensive sailing, APA covered varying port fees, customs duties, and significant fuel consumption.

3. Special Events : A client hosted a lavish birthday party on board. The APA handled the cost of decorations, a live band, and premium champagne.

The Advance Provisioning Allowance (APA) is a crucial component of the luxury yacht chartering process, ensuring that all operational expenses are covered and allowing guests to enjoy their trip without financial surprises. By understanding how APA works and planning accordingly, you can maximize your yacht charter experience, ensuring a seamless and luxurious journey.

From covering essential costs like fuel and provisioning to handling port fees and excursions, APA is designed to provide a transparent and hassle-free way to manage your yacht charter expenses. By following the tips outlined above, you can ensure that your APA is used efficiently, making your luxury yacht charter an unforgettable experience.

• Aug 16, 2022

THE ADVANCED PROVISIONING ALLOWANCE: UNDERSTANDING THE BASICS

Updated: Aug 24, 2022

Monday 15 August, 2022

The Advanced provisioning allowance (APA) is the fee paid in advance of to cover the operational expenses and provisions of your luxury yacht charter. The APA is paid on top of the standard yacht charter fee.

It covers everything from food to fuel to port and customs fees, as well as any special requests or requirements you have made for your superyacht charter.

The APA is calculated as a portion of the charter fee, which is usually, as a rough rule, expected to be between 30-40% of your yacht charter fee. This amount can vary wildly however, and depends on a lot of factors, especially if your yacht is travelling large distances, is consuming a large amount of fuel or you’ve ordered a lot of alcohol for a function as just a few examples. Any specific or special requests will also alter the APA amount.

The superyacht captain is in charge of the purchases made before and during your yacht charter, responsible for ensuring the crew stays within budget. The captain will happily provide you with receipts and detailed expense reports should you request these, as well as an itemised breakdown of all expenditures when you finally disembark.

The APA is an advance on expenses, so is based on an estimation of your expenses for the trip. Should the expenses exceed the APA, extra costs will be incurred, which will then need to be settled before leaving the yacht at the end of the yacht charter trip. For any credit remaining of the APA, should you happen not to use it all, this will be refunded to you by the captain.

The APA is designed specifically to simplify your yacht charter experience, leaving you the time to really enjoy and appreciate the trip.

For more information about superyacht charter or the APA, get in touch with the SWM Yachts yacht charter team at [email protected]. #yachtcharter

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• Charter info
• What is APA (Advanced Provisioning Allowance)?

What is APA?

Advanced provisioning allowance.

Advanced Provisioning Allowance (APA) is the process for securing the logistics for a charter. Chartering a yacht involves more than just paying the rental fees, it is about creating an entire schedule with provisions for the duration of the charter. As such, when planning a trip, you need to factor in more than the yacht, its crew, and the destinations. You must include fuel, food, drink, entertainment, medical care, berthing fees, customs, communications and more. These extra details are all included in the APA.

What is APA in yacht charter?

The Guletyacht.net team believes in optimizing efficiency. This means creating a lean supply chain environment, where everything is prepared beforehand with the client`s approval. As such, APA for Guletyacht.net is collecting a comprehensive list of needs, desires, and requirements that the client discusses at the scheduling appointment. Guletyacht.net will ask for a lot of specifics, and this is meant to save both times, expense and frustration at a later date during the charter.

Therefore, consider that every stop has its own logistical requirements, you need to have the whole process mapped out before you leave. Your Captain and Crew will be able to assure you smooth sailing, effortless access to all resources needed for your comfort and enjoyment.

How does APA work?

APA is usually calculated as a percentage of the charter fee, and you pay this up front as an addition to the fee before your charter starts. The money is then used by the Captain (or broker) to pay for all the extra fees, taxes, and provisions required to maintain a perfect experience. 

Any monies left over after the trip has ended returned to the client. All receipts for all purchases made with the APA funds are available to the client at all times. This way, the client is capable of tracking expenses during the trip.

APA is a standard found in every yacht charter company.

When does APA apply?

APA always applies on all yacht charters, some charter companies will include this in the fee, and therefore there are some companies that offer what seems to be more expensive options, to companies that prefer to break down the fee and give their clients more freedom of choice, transparency, and control.

The big difference is in the terminology, a charter that is all-inclusive means you get what they decide is included in the trip. As such, if you want more, you need to dish out more, and you need to ask and understand what is actually included in the all-inclusive menu.

It`s better to take an APA approach, you get total control over what you want to have on your trip. Just consider the food and drink options of an APA menu; its exactly what you want it to be.

How much is APA?

The price of APA depends on what you request, as a rule of thumb, it is usually around 30% to 40% of the total trip cost. It will go up if you need to smoke the most exclusive Cuban cigars and drink the most expensive Champagnes with Beluga Caviar and have a personalized sea-bob for every traveler.

How do I pay the APA?

APA is paid up front with the charter fee and is usually processed through a bank transfer.

What happens if my APA does not cover the expenses on the yacht charter?

If you decide to go over budget, you will be asked to provide the finances for this during the trip. 

What if the APA yacht charter is more than I would like to spend?

Budget control is all about deciding what specifics and extras you need to enjoy your trip. When you plan the schedule with all the stops and also include all the sites to visit, the resources and nutrition required, you will receive a calculated APA cost. This reflects the overall spend that the charter expects to meet. In most cases, it will be slightly above the total spent, since charters prefer not to ask for more money during the trip, and you get refunded.

However, if, during your pre-trip schedule the calculations are above your budget, we suggest you set the limit down beforehand and let us suggest which options can be substituted with alternatives that might meet your requirements and personal tastes.

Guletyacht.net has years of experience in managing APA budgets and draws on a vast pool of knowledge and resource costs to provide you, the client with a well prepared and budgeted APA for a perfect trip.

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All you need to know about APA in the World of Yachting

• Published on  9 April 2024

In the yachting industry, the acronym “APA” is frequently discussions, often raising questions among less experienced sailors. As yachting professionals, it is our duty to demystify this essential concept so that our clients can sail with complete peace of mind. This article aims to clarify and define their role, and ensure that booking a yacht for charter is a transparent experience with no surprises.

Understanding the acronym “APA”: The acronym “APA” stands for “Advance Provisioning Allowance”. It represents a sum of money allocated in advance to cover the variable costs associated with chartering a luxury yacht APA offers a convenient and transparent solution for managing food, beverages, port fees and other variable costs. So when guests arrive on board for their stay, they have nothing to worry about – everything will have been taken care of by the crew before their arrival.

The role of the APA : When a client books a yacht, part of the total cost is earmarked for the APA. This is a fund available to the yacht captain to cover expenses during the charter period. It’s important to note that the APA is not an additional charge, but rather an advance on the variable expenses that will be incurred during the cruise. Your broker will advise you on the amount of the APA

What is covered by APA : APA covers a variety of expenses related to luxury yacht cruising as discussed above. These typically include fuel costs, meals and drinks on board, communication costs, as well as other variable costs such as port fees. The use of APA ensures that expenses are managed simply and smoothly, while allowing guests to enjoy their experience to the full without worrying about the logistical details.

How is the APA managed: Once the APA has been transferred, the yacht captain is responsible for managing these funds for the duration of the charter. Accurate accounts are kept and clients receive regular updates on the use of the APA. Transparent in the management of funds ensures a relationship of trust between clients and the yacht’s crew.

Avoiding booking surprises : Understanding APA is essential to avoid unpleasant surprises when booking a yacht. As yachting professionals, our commitment is to clearly explain how APA works to our clients right from the start of the booking process. This allows travelers to plan their budget accordingly and enjoy their yachting experience to the full.

Advice from a Yachting Professional: As a specialist yachting company, we strongly advise our clients to discuss APA early in the booking process by completing our preference list for example Understanding how these funds will be used and managed offers peace of mind and allows for proper budget planning. Our team is on hand to answer any questions and ensure that our clients can enjoy their yacht charter without any unexpected financial concerns.

Conclusion: In summary, APA is an essential component of yacht charter, designed to simplify the management of day-to-day expenses. Understanding the management of APA allows guests to plan their yacht charter holiday with confidence, without fear of financial surprises. Our aim is that the experience of a luxury yacht charter will be exceptional not only in terms of comfort and service, but also financially.

What is Yacht Charter APA – Advance Provisioning Allowance?

July 31,2018

What is yacht charter APA? A quick rundown of everything you need to know about the Advance Provisioning Allowance for your next yacht charter

What is yacht charter APA (or Advanced Provisioning Allowance), you wonder?

With all the abbreviations and acronyms, yacht charter contracts can often seem a little confusing. But a charter agreement is actually relatively simple as its main purpose is to set out your rights as a charterer.

One of the most common terms you’ll see mentioned in your contract is the APA or Advance Provisioning Allowance. Designed to simplify the charter experience, the APA ensures that your onboard expenses are covered from the start.

Read on to discover everything you need to know about this useful arrangement and just how it works.

What is yacht charter APA and how does it work ?

Advanced provisioning allowance (APA) is the extra fee that you pay in advance to cover the cost of provisions for your charter. The APA is paid on top of the charter fee. It helps to think of the advanced provisioning allowance as like opening a petty cash account for your captain and chef, because it’s the simplest way of tracking charter expenses while you’re on board.

What does APA cover?

A question to raise is not only what is yacht charter APA, but also what does it cover. The APA takes care of  all the day-to-day operating expenses for your yacht charter. Everything from your food and fuel to port and customs fees. It also covers any special requirements or requests you might have while you’re onboard. The main costs to expect are:

Food and Drink

Before your charter, your broker will send you a preference sheet so you can request all your favourite food and beverages. This will then be used to calculate your APA estimation.

Fuel Charges

Your fuel costs will depend on your itinerary and whether you choose to cruise or stay at anchor. Fuel costs will also be included for any toys and tenders you use during your charter.

Harbour Fees and Dockage

The harbour fees and dockage costs will also depend on where and when you want to charter. For example, you can expect to pay more for a berth in Monaco during Grand Prix week.

Communications Costs

If you plan to use the Internet or the yacht’s satellite communications while you’re onboard, this will also be factored into the APA.

Delivery fee

This doesn’t always apply. But if you board or disembark the yacht outside of her usual port, you may need to pay a delivery fee.

While the yacht laundry costs are included in the charter fee, to have personal items laundered you may need to pay extra.

What is Yacht Charter APA: FAQs

How is apa calculated.

You’ll receive an APA estimation from your broker before you leave for your charter. As a general rule, the APA is calculated as a percentage of the charter fee.

Expect to pay between 20-25% if you’re chartering a sailing yacht and 30-35% for a motor yacht. Note: this can be higher for day charters and depending on multiple factors.

For example, it’s worth bearing in mind that your APA may be higher if you plan to spend your time island hopping. If you’re cruising more than 4 hours a day, you will need to cover that extra fuel consumption with your APA.

Where and when do you need to pay APA?

The APA is due at the same time as your final charter payment, so roughly one month before you set sail. The transfer is made directly to the yacht captain. Your broker will provide all the necessary bank details ahead of time.

Who will handle the purchasing for the charter?

The captain will oversee all the purchases made before and during your charter. He will be responsible for ensuring the crew stays within budget and will provide receipts and expense accounts upon request. All expenses will be charged at cost and at the end of your charter you’ll receive an itemised breakdown of all expenditures.

What happens if the APA doesn’t cover all expenses?

Charter cost estimation is fairly accurate, but there’s always a chance that you might decide to blow the budget while at sea. Should your outgoings exceed the initial payment, you can top up the APA in cash while you’re onboard. The captain will keep you updated throughout the trip, and if there are any outstanding costs, you’ll need to settle up before disembarking.

What if we don’t use the full APA?

Now that you can easily answer the question “what is yacht charter APA”, you might wonder what happens if any credit remains. If there’s any credit left  on the APA account at the end of the charter, the captain will issue a refund. You will receive the outstanding balance in cash before you leave the yacht.

Finally, does the APA apply to all charters?

When it comes to luxury yacht charters, the APA is usually applied as standard. Simple and straightforward, the APA is the easiest way to keep track of your outgoings while at sea.

Final thoughts on Understanding What is Yacht Charter APA

Understanding what is yacht charter APA is essential for a smooth and enjoyable luxury yacht experience.

APA, or Advanced Provisioning Allowance, covers essential costs like fuel, food, and docking fees during your charter, ensuring the trip is tailored to your preferences without financial surprises.

By accounting for APA alongside the charter fee, you can enjoy a seamless yachting adventure, fully prepared for every detail. For more information on how APA works, or if you would like to charter one of our yachts, get in touch .

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Advanced Provisioning Allowance (APA)

Advanced provisioning allowance apa in yacht charter – comprehensive guide.

What is an APA

A comprehensive guide advanced provisioning allowance (apa).

Advanced Provisioning Allowance (APA). This is a term used in a certain type of  yacht charter, typically crewed and other high end charters. It is used to cover real time payment for additional variable expenses incurred during your holiday. An example of the type of boat, take a look at our top 2 catamarans in Croatia .

APA covers everything absent on the charter fee such as fuel for the engines and generators, food and drink, laundry, port fees, local taxes etc.

Understanding what the Advanced Provisioning Allowance is and how it is managed is essential for the following reasons, to:

• Understand how to budget properly when booking.
• Manage your APA during your charter
• What included. What activities and decisions will affect the APA.
• Learn about the difference between APA.
• The peak of mind. Ultimately sure you prevent unwanted expenditure spoiling your charter.

Read Wikipedia’s definition of an Advanced Provisioning Allowance .

Stress-Free Voyage

Understanding the APA. Knowing how your Advanced Provisioning Allowance works is essential to peace of mind during your charter. 

Taking care of your finances in a systematic way is a benefit that will help you relax during your yacht charter holidays without wondering what expenses are being run up. We can communicate with our clients on what they are expected to spend during their sailing holiday. We take into account all of the consumed resources.

Advanced Provisioning Allowance .  The main aim is to notify exactly how much you are paying throughout the charter so you are not left with any unwanted surprises, such as hefty bills you were unexpected to pay. 

Are all Advanced Provisioning Allowances the Same?

Whilst onboard there will be an expenditure that will vary from charter to charter. To solve this, a pay for what you consume system called Advanced provisioning Allowance has been in place in the Yacht Charter industry for many years.

Not all APA’s are the same, they vary depending on the type of yacht charter and even from boat to boat. Therefore it’s important to know what’s included and what is not. For instance, some boats provide a fixed price for meals, whilst other charters tailor the menu suited to the clients’ tastes. 

Drinks are another example, higher-end yacht charters will either:

• Charge for Alcoholic Drinks as you go
• Buy drinks for the charter based on your preferences.

The APA will vary according to your tastes, for example, you could choose to stock local sparkling wines or expensive vintage champagne.

How much is an APA?

Understanding and knowing exactly how your APA works are essential to your peace of mind during your sailing. 

Approximately you will pay 25-30% of your charter fee for the APA. The rate is based on the type of the yacht, the duration of the trip and the number of guests to be catered for. The captain will be in control of the APA to pay for fuelling up the boat and the mooring fees. 

What happens with APA at the end of the trip?

When you are on charter the Captain keeps a record of your transactions throughout the trip. You can access your Advanced Provisioning Allowance breakdown at any time. It will contain a itemised list of the variable expenses discussed here.

If it seems there is a likelihood the Advanced Provisioning Allowance limit you have deposited is likely to be exceeded you will be informed at the earliest opportunity. Depending on your preferences the spending increased at the start to avoid this.

On the other hand, if you Advanced Provisioning Allowance has not been fully expended, the remaining funds will be retuned, typically yo your bank account or credit card.

What happens if your charter is cancelled?

In the unlikely circumstances of cancellation before the charter, the Advanced Provisioning Allowance will be refunded in full.

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Got a Burning Question about Advanced Provisioning Allowance?

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The Charter Captain and the APA

A yacht charter can be the best vacation experience of a lifetime. The manner in which the Captain manages the distribution and reconciliation of the Advanced Provisioning Allowance is critical to the long term satisfaction of the charter client.

The captain of a charter yacht is navigator, concierge, accountant, host and employee. An experienced charter captain must balance the demands of owner, broker, and guest in order to achieve a long term reputation for the yacht and him or herself within the charter industry.

Owners decide to place vessels into the charter market with the intent to recoup some portion of the cost of investment. To boost demand for the vessel – and hence the potential income - the charter broker, captain/crew, and the owner must work in concert to maximize the experience of each guest.

The Captain is responsible for all funds from the Advanced Provisioning Allowance (APA) spent by any crew member. Confusion or disagreement with the final reconciliation of the APA is the most common source of dissatisfaction with the yacht charter experience. Attention to detail and verification of preferences with the charter broker are the most direct way to avoid future dissatisfaction and ensure repeat clients.

Per standard charter agreement, the captain shall exercise due diligence in the expenditure of the APA and advise the charterer - at intervals - as to the disbursement and balance. Key areas to manage with detail:

• Stocking beverage preferences
• The guest preference sheet often requires clarification as to amounts of individual beverages – especially expensive wines and liquor.
• Purchase location of provisions.
• If the vessel is in Fort Lauderdale, but initiating the charter in the Bahamas, provisioning will be more economical in FTL.
• Use of an agent (and the added cost) to provision is generally not necessary if adequate turn around and planning is done. The yacht's busy schedule is not reason to pay a premium for provisions.
• Fuel should be purchased at the lowest purchase point available.
• Duty free options for fuel savings should be utilized as permitted.

There are occasions when the owner’s use of the vessel can create a conflict for the efficiency of service and provisioning for the charter client. Areas of potential misuse of the APA to be avoided are:

• Port fees prior to the inception of the charter
• Dockage fees or crew hours incurred during the process of provisioning
• Owner costs, or yacht maintenance charges slipping into the charter expenses
• Cost plus calculations....expenses are to be charged to the client at cost

Communication by the captain involving the APA is essential. Inclusion of information regarding the charge rate for internet usage and frequency of APA status reports during the initial welcome aboard is advisable. Routine communication with the guest is an opportunity to explain how an itinerary change, provisioning request or shore service may impact the APA balance.

At the conclusion of charter the reconciliation presented by the Captain to the charter client should include detail to avoid future disputes over balances due. Details include:

• Receipts for expenditures
• Internet/communications charges based on initial quoted rate and accuracy calculated
• Written quotes for any cleaning or repair charges incurred
• Any delayed invoicing for agents presented with a collection deadline
• Final refueling projection driven by fuel guidelines previously noted. Engineer should provide tank soundings at charter start and end. 

There have been occasions of Captains manipulating the reconciliation report to the guest in an effort to solicit the APA balance as a tip. The charter broker holds the responsibility of educating the guest about the practice of gratuities. The short term satisfaction of an immediate crew tip has the potential to negatively impact the long term charter business of the vessel.

Steady bookings and repeat business are the common target for the charter crew, vessel owner and charter broker. That is a shared responsibility. The Charter broker must have fully vetted the guest, the owner must hire the best crew and competitively reimburse, and the captain must manage the crew to exceed expectations. At Luxury Yacht Group, the charter brokers have established relationships with charter captains to assure the communication of the details, assuring charter guest satisfaction.

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The MCA has restructured the engineering certifications. The MEOL course has been done away with, and the AEC course made mandatory and more thorough. Luxury Yacht Group explains all these changes, what engineers progressing through the ranks can do now, and how Y ticket holders can convert their licenses over to the structure.

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A Day in the Life Series – Chief Stewardess

For a yacht to run smoothly, it requires many working parts, and the interior department is a large component of this. The chief stewardess oversees this department and makes sure all the stewardesses onboard know what their tasks and responsibilities are. The interior department is largely in charge of the guest services whilst they are onboard, and responsible for interior maintenance of the yacht when they are not.

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WHAT IS APA

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Advance Provisioning Allowance

This is a deposit which is used to cover all expenses not included in the charter rate. Depending on the yacht and contract type, the amount may vary and will be influenced by the provisioning requested, number of guests and duration of the charter. APA amount is normally considered to be 25-30% of the charter fee.

The APA amount is held by the yacht’s Captain in cash. Prior to your embarkation the Captain and the crew will buy fuel and provision the yacht with food & drink as per your requests, the APA will also cover any other expenses relating to your charter (including harbour fees & taxes, fuel for generators, fuel for tenders or motorised water toys, laundry, airport transfers and any other expense not covered in the contract).

Your Captain will ensure that the yacht is suitably fuelled and provisioned for your charter from the moment you step on board. He will advise you periodically as to the disbursement of the APA, and can ask you to re-provision if the balance is not big enough to finish the charter.

The APA balance sheets are available at any time for you to check how the money is being spent. At the end of the charter, the captain will produce full accounts and receipts of all expenditure. You will either be refunded any money not used or asked to pay any additional costs not covered by the APA.

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WHAT IS APA?

APA stands for Advanced Provisioning Allowance. It is a fee used within yacht charter that covers any costs that arise during the rental.

What is APA in yacht rental?

Mr Charles and other renowned companies within luxury yacht charter all use APA to manage all costs that are associated with the rental of the yacht.

When you charter a yacht from us the price includes:

• Rental of the yacht for the contracted period.
• Captain and skipper.

In addition to the rental price, we add a 30 % Advanced Provisioning Allowance – APA. This fee is charged to cover:

• Mooring / Berthing fees
• Food & beverage
• Communications
• Any other costs

The use of APA is the standard system to pay for expenses when chartering a luxury yacht in most places in the world.

HOW DOES APA WORK?

When you rent a yacht from Mr Charles we will charge you 130 % of the price. In other words, the price of the yacht rental plus the 30 per cent APA.

It gives you peace of mind during the trip that all your expenses are covered. Your captain will keep record of all the expenses and save every receipt for your reference. He or she will also keep you updated about the expenses during your journey if you like.

WHAT HAPPENS IF I DON´t SPEND THE APA?

At the end of the yacht rental any exceeding APA will be returned to you. Your captain will present all the expenses and refund the remaining part of the Advanced Provisioning Allowance that you have paid.

WHAT IF I OVERSPEND MY APA?

As a client you may choose where to go, what to eat and drink and so on. The APA is calculated to cover for most situations. However, if you plan to use the yacht for longer trips or if you have special requests for particularly expensive food and beverages it may happen that the APA does not cover all the expenses.

Your captain will keep track of your daily spend and let you know if the APA might become overspent. Overspending the Advanced Provisioning Allowance is perfectly possible. If this happens you may be offered to make another payment during the trip or before leaving the yacht.

WHY NOT SIMPLY RENT THE YACHT ALL INCLusivE?

There is a reason why practically all luxury yacht charter companies in the world use the APA system to cover for expenses.

The reason why APA is used is that it gives you as the client full flexibility in choosing what to have on the yacht. On an all-inclusive trip everything is standardized. When chartering a yacht from Mr Charles you can get your favorite Champagne or cigars, wine, fine meat, or caviar. Anything!

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Why is APA important?

• Charter Guide

Advanced Provisioning Allowance (APA) is a crucial concept in yacht charter processes and is commonly used as part of lease agreements. APA is defined as a fund or deposit provided in advance by the charterer to cover any additional expenses that may arise during the charter period. Typically, it amounts to around 30% of the charter rate, although it may vary according to the terms of the contract. This deposit makes the chartering process more organized and manageable. Here are some key points regarding the significance of APA in yacht chartering:

Covering Operational Expenses: APA includes various items such as operational costs incurred during the tour of the rented yacht, fuel, port or marina fees, food and beverage expenses, additional charges based on special requests, and can also be used for crew meals and other related costs. In some cases, the (charterer’s own discretion) tip for the crew’s services throughout the entire tour can also be sourced from APA, as per the agreement between the tenant and the lessor. APA assists in managing all additional costs for the tenant throughout the tour, ensuring the yacht operates smoothly and securely.

Marina and Port Fees: Fees that need to be paid at marinas or ports where the yacht docks are covered by APA. Consolidating payments at various accommodation points along the travel route makes the operation more straightforward.

Flexibility and Convenience: APA provides the tenant with the flexibility to anticipate and manage additional expenses. The tenant can effectively use this fund based on the desired route and planned activities.

Ease of Accounting: Since APA covers nearly all operational expenses, it facilitates calculations and expense tracking between the lessor and the tenant. Regular accounting reports, if requested can be obtained by the tenant throughout the lease period. These reports include details of expenditures with receipts and invoices, making the charter process more transparent and seamless. The tenant and the captain can regularly track daily expenses and the remaining APA balance anytime together.

APA is detailed extensively in yacht charter agreements, specifying how much the tenant needs to pay to cover these expenses for a specific period (charter duration). This enables both the tenant to budget effectively and the lessor to manage operational expenses efficiently.

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Are There Any Rules On Board?

• At What Time Does The Tour Starts & Ends?

Can We Bring Our Own Drinks on Board?

Do We Visit The Greek Islands?

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What measures are taken on yachts against Corona virus?

What are the advantages of a private yacht holiday, what choices of meals and drinks are available, what is apa.

The Charterer will be charged extra, at cost, for all other expenses. These will include fuel for the yacht, RIB or other tenders; food, wines, beers, spirits and soft drinks for the Charterer, other consumable stores, berthing dues and other harbour charges away from the yacht’s own berth, including pilotage fees and charges for water and electricity taken from the shore, laundry, telephone, fax or telex via radio or Inmarsat, as well as the hire costs of any special equipment placed on board at the request of the Charterer. Advance Provisioning Allowance (APA) In addition to the charter fee, you will also be asked to pay an APA of 25-30% of the charter fee to cover the expenses shown above. This is given to the yacht in cash prior to your charter to allow the captain to buy fuel and provision the yacht as per your demands. At the end of the charter, the captain will produce full accounts of all expenditure. You will either be refunded any money not used or asked to pay any additional costs not covered by the APA.

Is It Possible To Embark and Disembark From Different Locations?

Starting and ending at different locations is possible, but depends on the occupation of the boat. In the high season this is almost impossible and if it succeeds, you will have to pay extra for this. The costs for this depend on the distances between the two ports.

First of all, you are alone with your family, close environment and individuals from which you are sure they are healthy. You can safely spend your vacation without interacting with other people, such as in hotels or holiday villages. You don’t have to leave the boat if you don’t want to and the captain can take you to secluded coves where you won’t see anyone during the entire period. The entire period you will be with the same crew who are regularly tested for Corona. In short, besides the fact that a private yacht charter holiday is an exclusive dream, it is currently one of the safest holidays of its kind.

The Association of Turkish Yacht Agencies Association (TYBA), has made disinfection and hygiene procedures necessary for every arrival and departure on all yachts with a joint decision on this matter. The crews of our yachts are regularly checked for Corona by means of the PCR test. In addition, we have strict hygiene regulations for every tour which are being checked by the authorities.

• Full board de luxe menu € 700 Person Per Week ( Luxury full board provides you all meals & soft drinks on board)
• Children 0- 5 years are free
• Children 5 – 9 years 50% discount
• You may also stock your own beverages before your departure
• The APA system applies to our ultra luxury gulets & motor yachts
• Before arrival we provide beverage order lists for alcohol drinks & wine upon guests approval we pre-purchase and deliver on board.

What information do I enter on the enquiry form?

First let us know where you want to cruise. It is possible that your desired destination is not on our list. Please ask nonetheless. We will look at what we can do for you and if you are not sure what you want, ask us for suggestions. Based on your interests, travel dates, size of the group and budget, we will send a suitable offer.

It is also very helpful for us to know if you only want to sail by motor/engine or if you would also like to sail. Not every gulet is suitable for sailing, so if we know this in advance, we can respond to that.

The weather is equally beautiful in all months and they are all slightly different. April and May is the preseason and it can still be fresh, but nature is beautiful, everything in bloom and overwhelmingly beautiful. June, July and August are the months when it is hot and full of energy. September and October is the late season and the weather starts to cool. The days are warm and the evenings cool. If you want more information about the suitable travel period for you, please contact us.

From Turkey there is certainly the possibility to visit the Greek islands, this only depends on the route you have chosen. If you want to visit the Greek region, keep in mind that the Greek harbor fees and duties are not included in the charter price. This fee is paid as soon as you enter the Greek waters.

Depending on the country you come from, you may need a visa. Please check this. www.evisa.gov.tr/en

At What Time Does The Tour Starts & Ends?

At What Time Does The Tour Starts & Ends?

Normally you can check in between 15:00 – 17:00 and check out is at 9:00 after breakfast. These times are maintained so that the boat can be prepared for the next guests. In case of a late flight please let us know so we can store you luggage at our office.

220 volts are used on all our boats. If you are used to a different voltage, bring an adapter or we can arrange this for you.

Nowadays all luxury boats have wifi, but it is possible that there is no connection, especially while sailing. Regarding the country you are in mobile providers will be used.

Yes you can bring your own drinks on board. In turkey and Greece there is no corkage fee. If you need any help with ordering special liquor please let us know so we can help you.

The number of consecutive hours that you can use your air conditioning depends on the gulet and is determined by the captain who will indicate this at check-in. Keep in mind that in most ports no air conditioning is allowed after 12 o’clock at night due to noise disturbance. Generators are operated for air conditioning, freezers and fridges etc. There is a limited use of generators in ports due to the sound they make. When requesting A/C on during the night time, this may or may not be possible. Airco in bays may be allowed when not many other yachts are around. Please contact the captain regarding this subject.

A good organization on board together with the safety for our guests are maintained by a number of rules that are described below:

• No shoes are worn on board. • Use water sparingly. • If you do not use the lights, switch them off. • Cabin towels only for the cabin. • Do not smoke in the cabins. • Do not throw any waste into the water. • Do not swim before the engine stops or under the influence of alcohol. • Do not flush toilet paper down the toilet. Throw this in the trash. • Use life jackets only in an emergency. • Do not cause noise pollution. • If the deck is wet, be extra careful. • The most important rule is that you simply have to start enjoying this well-deserved holiday.

Yes we serve and also organize meals for guests with allergies or intolerances. Let us know as soon as possible using the form that will be sent to you.

In some cases our guests arrive a day earlier and would like to spend the night in a hotel to see something of the chosen location. This also applies to the departure date. Sometimes a flight only goes late in the evening and you have to leave the boat after breakfast. In these cases we are there to help you. We can help you find a suitable hotel and for your return trip you can always store your luggage at our office.

Yes this is possible. During our communication we will learn exactly what you want and according to this we will establish an itinerary together with the captain involved as well. Please keep in mind that  many circumstances can be influenced by the weather.

The earlier you book, the better it is. In this case we have plenty of time to find you the best gulet that matches your wishes and a route that will satisfy you.